Proposal Coordinator Jobs in Calgary, AB at Clark Builders

Title: Proposal Coordinator

Company: Clark Builders

Location: Calgary, AB

At Clark Builders, we build Exceptional Experiences! Our remarkable team, made up of individuals with unique talents and perspectives, work together each and every day to deliver exceptional, successful projects and experiences for our clients across Western and Northern Canada through innovation and inspiration.

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Our Purpose’

Clark Builders is hiring a Proposal Coordinator to join our growing team in Calgary. In collaboration with the Project Development team, located across our various offices, this role will be responsible for all aspects of the creation and delivery of our proposals assisting Clark Builders in securing new work. The successful candidate must be a strong collaborator with excellent communication and organizational skills, highly creative with the ability to meet multiple deadlines while thriving under pressure.

Clark Builders encourages continuous learning, opportunities for growth, and offers a competitive compensation package within an environment that is committed to diversity, equity and inclusion, and workplace respect.

Reporting to: Director, Project Development

Duties & Responsibilities:

75% Proposal Coordination

Lead and manage your assigned proposal pursuits through the full proposal cycle

Regularly facilitate proposal planning meetings, review RFQ/RFP documentation, develop written copy, when necessary, that is focused, creative, articulate, and compliant, while managing various areas of proposal content

Create visually engaging RFx responses, powerful presentations, and arm the team with the information they need to perform their best at interviews and client meetings

Ensure Clark Builders written copy conveys a unified voice, follows established standards, and projects our brand identity

Maintain up-to-date and accurate project information for the proposal database that captures project details for use in proposal submissions, resumes, project profiles, presentations, and other reference material

Research client and project information to provide thorough and thoughtful proposals that will resonate with clients

Help maintain corporate sales databases

Collaborate with a dynamic and geographically dispersed project development, proposal, and marketing team to contribute to departmental goals aligned with project development objectives, goals, and targets

Positively represent Clark Builders in all internal and external interactions and enhance the organization’s reputation

25% Marketing Support (flexible to adjust based on candidates qualifications)

Collaborate with the Marketing & Communications Manager and Corporate Development team to drive goals aligned with organizational objectives and targets

Plan, design and execute innovative and on-brand collateral such as infographics, posters, presentations, newsletters and brochures

Provide graphic design support for corporate initiatives, working closely with departments such as Human Resources, Safety, the Executive Leadership Team, and CB University

Brainstorm and develop ideas for creative marketing campaigns

Assist with managing the organization’s social media platforms by brainstorming creative content and postings when required

Assist with video production including shoot organization, copywriting, and post-production visual effects

Proofread, fact check and validate all information to ensure flawless accuracy on all marketing and communications materials before external distribution


Bachelor’s degree or diploma in business, marketing, communications, design, or related field is preferred

2+ years’ experience in a related field, preferably gained from working in the Architectural, Engineering and Construction (AEC) industry, Professional Services or a broader B2B background, specifically working on proposal creation

High level of proficiency with Microsoft Office 365 software (Word, Excel, PowerPoint, Outlook, Teams), and Adobe Creative Cloud software (InDesign, Illustrator, Photoshop, Premier Pro, After Effects)

Experienced in and passionate about digital media. Comfortable working in Hubspot, Wordpress, SharePoint, customer relationship management (CRM) tools such as Salesforce, as well as social channels such as LinkedIn, Instagram, YouTube and Yammer.

Ability to prioritize, self-schedule, and operate under tight and competing deadlines while working with colleagues from various departments, business units, market sectors, and location

A love of writing and the ability to convey messages in a clear, concise, and compelling manner. Strong oral and written English language communication skills are mandatory

Demonstrates initiative, a positive attitude, and a willingness to learn and adapt

Superior attention to detail, highly organized, and an ability to work as part of a team and resourcefully with minimal supervision

An ability to maintain a high level of professionalism and confidentiality

What’s in it for you?

Competitive salaries, vacation time and 4 personal days

Flexible work arrangements

“Summer Fridays” during July and August; all sites and offices close early

Performance and recognition programs, annual salary reviews and bonus opportunities

Comprehensive health and benefits plan available from the first day of employment provided by Manulife – i.e. $750 per paramedical annual coverage limits

Access to Manulife Vitality Group Benefits

Holistic Wellness Benefits Program including 6 sick days, as well as access to Inkblot Therapy, a virtual mental health platform. Care is provided by highly experienced professionals across Canada through secure video or phone counseling offered at half the cost

Employer RRSP matching up to 4% annually (max $4,000)

Full access to LifeWorks platform including full library of on demand fitness and wellbeing classes based on your goals provided by LIFT Session, as well as hundreds of discounts at your favorite retailers

Employee Family Assistance Program (EFAP) with 24/7 short term counselling services and wellness services, accessible through LifeWorks. No cost to employee, with access by phone, web or mobile app

Opportunity for all employees of the Clark Builders Group of Companies to own a part of the business that they work for through the Employee Share Ownership Program (ESOP)

Professional Development program; Clark Builders will pay 50% of approved training at enrollment and remaining balance after completion

On-demand courses for Professional Development available on our Clark Builders University platform

Employee Resource Groups (ERGs) that foster a diverse and inclusive workplace – i.e. Mosaic ERG, Woman’s ERG Indigenous Relations Working Group

Opportunity to connect with coworkers during events like BBQ’s, site lunches, family ski night, etc.

Employee Referral Program – earn a cash bonus if the candidate you refer passes 90-day probation

Apply now for your exceptional career opportunity!

All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.

The Clark Builders Group of Companies (CBGOC) is aware of individuals claiming to represent Clark Builders to international job seekers. We have documented false offers of employment and fraudulent interview requests that have been made without the knowledge or approval of the CBGOC. These activities constitute recruitment fraud and the intent is to extract money from applicants in return for the fraudulent interview, employment offer or work visa.

For clarification, the CBGOC never contacts job seekers with unsolicited offers. We also never require payment for any reason upon acceptance of an offer of employment, nor do we request personal information from any individual prior to their acceptance of a formal offer of employment.

We strongly encourage all individuals to carefully scrutinize all recruitment communication and to not respond to unsolicited job offers. CBGOC asks that individuals report any suspicious or fraudulent activity to the proper authorities.

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About Clark Builders