Operations Coordinator

We’re Hiring! Operations Coordinator

About BEB

Black Eco Bloom is a new sustainable development organization that focuses on supporting individuals who identify with the Black woman experience in their journeys in the environmental sector in Canada and abroad. We want to create a space that nurtures Black women, Black transgender women and Black non-binary individuals to be leaders in the environmental sector.

About the Role

The Operations Coordinator will support the daily organizational activities and administrative tasks of Black Eco Bloom including supporting the organization’s workflow across various teams and team management. The Operations Coordinator will oversee our virtual office management, respond to communications and oversee all administrative tasks, support with financial management and volunteer coordination. The Operations Coordinator will work closely with Black Eco Bloom’s Executive team and volunteers.

The Operations Coordinator will be part of the CreateAction program and will join a national network of youth through peer learning and evaluation activities delivered by the program partners: the Canadian CED Network, the National Association of Friendship Centres, and Social Research and Demonstration Corporation.

What You Will Do!

Operations

• Researching and compiling information relevant to the organizations operations
• Assisting in the creation/updating of organization policies and processes
• Assisting with special projects, such as budgeting, programming and project management
• Supporting the budget and financial management of the organization, including fundraising efforts and grant proposals
• Working closely with the finance team to develop and manage the annual budget.
• Identifying potential funding sources, developing grant proposals, and cultivating relationships with donors and stakeholder

Administrative

• Managing Black Eco Bloom’s main email account, including incoming and outgoing communications
• Managing Black Eco Bloom’s team calendar and scheduling team meetings
• Creating, updating and organizing meeting notes and minutes
• Responding to form submissions and queries
• Relaying information to the correct departments
• Managing Black Eco Bloom’s workspace, google drive and ensuring that information is up to date and organized
• Assisting in expense tracking

Volunteer Coordination

• Collecting and managing volunteer information
• Overseeing volunteer onboarding documents and sensitive information
• Assisting or facilitating on-boarding tasks
• Support the management and supervision of volunteers.
• Delegate tasks and ensure that everyone is working together effectively to achieve the organization’s objectives

What’s In It For You?

When you join Black Eco Bloom you are joining a community that values the creation of spaces where people can bloom without boundaries! Those who are a part of Black Eco Bloom will experience a workplace that is nurturing, safe and collaborative. In providing this opportunity to a youth facing employment, we hope the successful candidate will gain the experience and skills necessary to access decent and permanent work.

Providing pathways to environmental employment and economic development is a tenet of our mission at Black Eco Bloom.

Desired Qualifications:

• Experience as an Administrative professional (including but not limited to receptionists, administrative assistant, office manager and office support)
• Strong understanding of MS Office and Google Suite
• Excellent organizational skills
• Ability to handle and prioritize multiple tasks
• Ability to set and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently & collaboratively
• Willingness to learn and try new things!

Nice to have’s:

• 2+ years in an Administrative role
• Experience working in the non-profit sector
• Knowledge and/or experience with environmental justice
• Knowledge of anti-racist/anti-colonial principles
• Experience working with Notion
• Diploma, Certificate or Degree in Office Administration,Business Administration, HR training or other relevant education

About You

• You believe in Equity, Diversity & Inclusion
• You have a passion for equality
• You thrive in a collaborative environment
• You’re creative and innovative
• You want an opportunity to grow, learn and gain non-profit management experience in the environmental justice sector

We welcome applicants from a diverse range of candidates experiencing barriers to employment who are:

• Legally able to work in Canada (a Canadian citizen, permanent resident or a protected person as defined by the Immigration and Refugee Protection Act)
• Between the ages of 15 and 30 (inclusive) at the time of recruitment
• Involuntarily not in education, employment, or training and/or underemployed

Candidates who may not have the listed work experience, but may have gained the required skills for the job outside of a traditional work environment are encouraged to apply. Training and development are essential aspects of this position.

Compensation and Benefits

This is a full-time contract position working 37.5 hours/week starting May 1, 2023 and ending October 27, 2023. The pay rate for this position is $21.00/hr. This position is completely remote and access to reliable internet connection and a personal computer is required.

Application Process

To apply for this position, fill out our application form including a resume, cover letter and application questions, the application form can be found here: https://forms.gle/HQaVC9PkDK4LvkaMA

Application deadline: Apr 10, 2023

Only applicants who have been selected for interviews will be contacted.

If you require any accommodations or have any questions, please contact: [email protected].

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Salary: $21.00 per hour

Benefits:

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Remote

Application deadline: 2023-04-10
Expected start date: 2023-05-01