Editorial Assistant, Law School Job in Nashville, TN at Vanderbilt University – 4.0

Job Description

This Editorial Assistant position is part of the faculty support services department at Vanderbilt Law School. The Editorial Assistant provides administrative support to the Ph.D. Program in Law and Economics. Duties include handling confidential matters, tasks involving complex detailed, and technical work, and assisting faculty and the Program with a variety of research, scholarship, committee, budget, and teaching tasks, and responsibilities. The Editorial Assistant interfaces with faculty, staff, and students to assist faculty members in accomplishing their teaching, publishing, and service goals. The Editorial Assistant reports functionally to the Co-Directors and administratively to the Administrative Program Manager for the Ph.D. Program in Law and Economics.

The Ph.D. Program in Law and Economics at Vanderbilt is a joint-degree program in which students earn both a J.D. and a Ph.D. in a fully integrated six-year curriculum. It combines analytical training in economic theory and methodology with the study of law. While one can separately earn a J.D. and a Ph.D. in economics at many other universities, our program is unique and distinctive in that training in economics is fully integrated with training in law. Upon completion of the program, you will receive a Ph.D. in Law and Economics and a J.D. The Ph.D. Program in Law and Economics at Vanderbilt was the first Ph.D. program to be administratively based in a law school.

Duties and Responsibilities

Editorial and Research Project Management

Prepare professional documents for publication by typing and formatting all content associated with publications, including text, references, tables, figures, charts, and appendices to conform to publication requirements and standards.

Review, edit, and proofread all submission drafts and page proofs after typesetting for accuracy and grammar.

Submit manuscripts for publication using online editorial management systems in accordance with journal or publisher submission requirements.

Conduct research using online databases (e.g., Lexis, Westlaw, Social Sciences Research Network, Google Scholar, EconLit), download and assemble articles, citations, or cases at the professor’s request.

Assist faculty in tracking and monitoring research-related expenditures.

Administrative Support

Assemble and prepare class materials, correspondence, speeches, minutes, memoranda, reports, special projects, and manuscripts of a complex and technical nature.

Prepare and post classroom material to Brightspace (e.g., class assignments, course materials).

Assist individual professors with grades, exam preparation, course evaluations, letters of recommendation, and other highly sensitive student data and information.

Maintain faculty calendars, arrange appointments, and coordinate complex meeting schedules.

Handle domestic and international travel arrangements for assigned professors, including filing travel expense reports; assemble and submit passport and visa applications for international travel; use Concur (travel) and Oracle (expense) systems.

Assemble payment requests and procurement orders for Oracle Procurement Requestors. Maintain documentation of research-related expenditures; use University COA and POET numbers.

Serve as assistant to faculty for University, Law School, and external committees or professional associations/organizations.

Serve as liaison between professors and students, student research assistants, and other University departments or schools.

Handle incoming mail and correspondence; set up, organize, and maintain filing systems; and perform other clerical assignments as needed.

Assist the Law School Academic Affairs Office with exam distribution, proctoring, and compiling of completed exams during the heavy exam period.

Program Support/Event Coordination

Provide backup support for the program manager and assist with all major program events (e.g., Admitted Students Day, guest speakers, conferences, faculty workshops, class socials, and Fall and Spring socials).

Maintain web pages/websites for programs and special research projects for professors.

Prepare reimbursement requests for program activities that require the use of University COA and POET numbers.

Set up and maintain project/program files.

Maintain a high level of discretion and professionalism to assemble and work with confidential and sensitive information.

Assist with arrangements and coordination for domestic and international off-site conferences.

Coordinate complex meeting/conference/event logistics and program budgetary activities with the Law School Event Services and Law School Finance & Administrative Services offices, including media services, printing services, catering, travel arrangements, and hotel and restaurant arrangements.

Handle domestic and international travel arrangements for guest speakers, panelists, and conference registrants, including filing travel expense reports and reimbursement requests.

Design event posters, fliers, signage, and conference materials.

Compile lists of participants or registrants for conferences/events.

Supervisory Relationships

The editorial assistant does not have supervisory responsibilities and reports functionally to the Co-Directors and administratively to the Administrative Program Manager for the Ph.D. Program in Law and Economics.


A Bachelor’s degree or the equivalent (education and/or years of experience) is necessary .

Prior experience in proofreading and editing and strong command of the English language are necessary .

Strong computer skills, including expertise in MS Word, Excel, PowerPoint, and Adobe Acrobat, and the ability to learn new software applications easily are necessary .

Ability to prioritize and complete multiple complex tasks with minimal supervision is necessary .

Experience in a higher education setting is preferred .

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.

Please note, that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

Working and growing together as a community of communities… we are One Vanderbilt .

Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.

Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.


Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University requires all employees to (1) participate in any required on-campus COVID-19 testing protocol as may then be in effect, or (2) show proof of full vaccination against COVID-19.

About the Company

Company: Vanderbilt University – 4.0

Company Location:  Nashville, TN

Estimated Salary:

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About Vanderbilt University - 4.0